Logistics
Vehicles and handhelds
A driver holds a vehicle, a phone and a handheld terminal. Returns and handovers are scanned at shift change, so no device goes unaccounted for.
Phones, vehicles, equipment — who has what should not be a debate
Every asset is assigned to an employee, and handovers and returns are signed on mobile. An exit does not close while an employee still holds company property.
What this runs on today
- Handover sheets
- the fixed asset spreadsheet
- verbal returns at exit
Asset tracking
It all comes together in one module.
Entered from the same screen, tracked from the same place.
Why it is needed
What happens without this module
The three situations we run into most often. If one of them sounds familiar, we have something to talk about.
- 01
The inventory is on paper
Handover sheets sit in a folder; who holds which device is only learned by asking.
- 02
Returns are missed at exit
The phone or the keys a leaver was holding are noticed only after they have gone.
- 03
Loss and damage have no owner
When a device disappears, when it happened and who held it cannot be established, and responsibility hangs in the air.
What it does
What the module covers
Every item is a real screen or flow in the product; we walk through them one by one in the demo.
Asset inventory
Devices, vehicles, uniforms, keys and tools are held in one inventory with serial numbers and purchase details.
Assignment to a person
Each asset is bound to an employee, and everything a person holds is visible in their employee file.
QR handover and return
The asset label is scanned with a phone; the handover or return is recorded in seconds.
Signed handover note
The handover document closes with a mobile signature; the note stays with the employee and in the file.
Maintenance and warranty
Scheduled maintenance, inspection and warranty expiry dates generate reminders.
A lock at exit
If the leaver checklist shows an outstanding asset, the process does not close; the unreturned item stays as a warning.
How it works
The cycle in four steps
Once it is set up, every period runs in the same order, and most of the steps happen on their own.
- Step 01
The inventory is defined
Assets are entered with their category, serial number and cost.
- Step 02
The asset is issued
It is bound to an employee, the handover note is signed and posted to the file.
- Step 03
Use is tracked
Maintenance, damage and location changes accumulate on the same record.
- Step 04
It is returned
The return is scanned in; anything still outstanding at exit stays on the list.
Data flow
A link in the chain, not an island
The same data is entered once. What this module takes in and produces is below — you do no extra work to move data between modules.
Neyden beslenir
- Employee recordsEmployee and location data
- Mobile signatureSigned handover notes
- Task managementOnboarding and offboarding checklists
Asset tracking
Takes the data in once and shares the same record with the other modules.
Neyi besler
- Employee recordsAssets outstanding per person
- ERP and accountingFixed asset and cost entries
- ReportingInventory and loss or damage listings
In the field
How it is used, and under what constraints
Not promises with numbers, but real setups. Let us go into the one closest to yours in the demo.
- Construction
Site equipment
Protective equipment and hand tools are issued per site. When the project ends, the return list comes off one screen.
- Technology
A remote team
Laptops and monitors ship without passing through the office. The handover note closes with a mobile signature and the return runs off the same list at exit.
FAQ
Frequently asked about Asset tracking
Yes. Your inventory list is imported in bulk and current holdings are matched to employees as the opening position.
Usually set up alongside this one
Let’s see the Asset tracking module with your own data
A demo is not a presentation: we build your scenario and run it on screen. You leave with a written proposal covering scope and timeline.