How many approval steps can we define?

There is no limit. You can build different chains by leave type, duration and department; for example, an extra step can kick in for requests longer than five days.

Can employees see their own balance?

Yes. Remaining balance, leave taken, planned requests and pending approvals are all visible in the mobile app. That alone cuts down the balance questions HR fields.

How do carry-over and expiry work?

Carry-over rules are defined according to your company policy; the number of days carried, the order in which they are used and their expiry are tracked by the system.

Can we upload reports and documents?

Yes. For leave types that require documentation, such as a medical certificate, attaching a file can be made mandatory; the document is also filed in the employee’s records.

No email threads between a leave request and its approval

Employees open a request from their phone and managers approve with one tap. Accrual, balance and carry-over are calculated automatically under Turkish Labour Law No. 4857.

Request a demo

What this runs on today

Paper leave forms
approval emails
a balance spreadsheet

Leave management calendar screen — Who it is for: Teams that calculate leave balances by hand and notice clashes too late

Why it is needed

What happens without this module

The three situations we run into most often. If one of them sounds familiar, we have something to talk about.

01
Nobody is sure of the balance
An employee asks how many days they have left and the answer is hunted for in a spreadsheet. Carry-over is reworked by hand every year.
02
Clashes surface too late
That three people from the same team booked the same week is noticed once the leave has already started.
03
Entered into payroll by hand
Unpaid leave and absence deductions have to be remembered and entered separately during the payroll period.

What it does

What the module covers

Every item is a real screen or flow in the product; we walk through them one by one in the demo.

Mobile requests

Annual, personal, sick, parental and unpaid leave requests are opened from a phone in seconds.

Multi-step approval

Chains such as department manager → HR → general manager are defined; a pending request lands on the manager as a notification.

Automatic accrual

Tenure-based entitlements of 14, 20 and 26 days and carry-over are calculated under Turkish labour law, with no manual update at the start of the year.

Team calendar

A manager sees the leave calendar for their team on one screen; clashes raise a warning at the moment of request.

Rules per leave type

Document requirements, maximum duration and approval steps are defined separately for each leave type.

Connected to payroll

Approved unpaid leave and absence deductions carry into the payroll calculation on their own.

How it works

The cycle in four steps

Once it is set up, every period runs in the same order, and most of the steps happen on their own.

Step 01
Request opened
The employee picks a date range; if their balance is short, the system says so right then.
Step 02
Clashes checked
If someone on the same team is off on the same day, the manager sees it while reviewing the approval.
Step 03
Approval given
Every step in the chain approves from mobile; the reason for a rejection is sent to the employee.
Step 04
Balance and payroll updated
The balance drops immediately, and if there is unpaid leave the payroll deduction is prepared.

Data flow

A link in the chain, not an island

The same data is entered once. What this module takes in and produces is below — you do no extra work to move data between modules.

Neyden beslenir

Employee recordsStart date and tenure
Org chartApproval chain and team structure
Shift planningWorking calendar

Leave management

Takes the data in once and shares the same record with the other modules.

Neyi besler

PayrollUnpaid leave and absence deductions
Time & attendanceMarking days taken as leave
ReportingLeave usage and provision reports

In the field

How it is used, and under what constraints

Not promises with numbers, but real setups. Let us go into the one closest to yours in the demo.

Retail
Leave planning across branches
A branch manager sees their own team’s calendar, the regional manager sees all of them at once. Approval stays at the branch, visibility sits at the centre.
Manufacturing
Keeping shifts covered
A leave request is assessed together with the shift plan; any day that would drop the line below minimum staffing is flagged before approval.
Maritime
Long rotation crews
Rotation and leave entitlement for crew at sea are defined under different rules from the shore team, and run in the same system.

FAQ

Frequently asked about Leave management

Yes. Tenure-based entitlements of 14, 20 and 26 days are calculated automatically under Turkish Labour Law No. 4857. Any extra days your company grants above the statutory minimum can be added as a separate rule.

Usually set up alongside this one

What we have written on this

Let’s see the Leave management module with your own data

A demo is not a presentation: we build your scenario and run it on screen. You leave with a written proposal covering scope and timeline.

Request a demo Contact us

No email threads between a leave request and its approval

What happens without this module

Nobody is sure of the balance

Clashes surface too late

Entered into payroll by hand