Manufacturing
Before an ISO audit
Hundreds of work instructions are digitised. The “who read this instruction” report the auditor asks for is produced from one screen.
Publishing a procedure is not enough — you have to prove it was read
Instructions and policies live in one library, versions are tracked, and who read and acknowledged what goes on record. The evidence an auditor asks for comes out ready.
What this runs on today
- Word files in a shared folder
- instructions pinned to a noticeboard
- signature sheets
Procedures
It all comes together in one module.
Entered from the same screen, tracked from the same place.
Why it is needed
What happens without this module
The three situations we run into most often. If one of them sounds familiar, we have something to talk about.
- 01
Nobody knows which version is current
Three copies of the same instruction are circulating; on site, nobody knows which one is up to date.
- 02
No proof it was read
The procedure was announced but who read it is not recorded. When an incident happens, responsibility stays arguable.
- 03
Audit preparation drags
Documents and signature sheets are gathered for days before an audit; some are never found at all.
What it does
What the module covers
Every item is a real screen or flow in the product; we walk through them one by one in the demo.
Central library
Every procedure, instruction and policy is collected in one searchable library; existing documents are uploaded in bulk.
Version control
Every update is versioned; old and new versions are compared, and you can roll back when needed.
Publication approval
A new or updated document is not published until it has passed the defined approval flow.
Read acknowledgement
The employee confirms they have read the document; it is stored with the date, time and user record.
Categories and access
Documents are tagged; which department or position can see each one is defined separately.
Audit report
Who read which document, at which version, and when — produced as a report ready for audit.
How it works
The cycle in four steps
Once it is set up, every period runs in the same order, and most of the steps happen on their own.
- Step 01
Document uploaded
Existing files are transferred in bulk; the content is converted to searchable text.
- Step 02
Passes approval
The relevant managers review and approve it, and a version number is assigned.
- Step 03
Reaches the right people
Employees in scope get a notification and can read it on mobile.
- Step 04
Acknowledgement recorded
Whoever confirms goes on record; reminders go to those who have not read it.
Data flow
A link in the chain, not an island
The same data is entered once. What this module takes in and produces is below — you do no extra work to move data between modules.
Neyden beslenir
- Org chartUnits and positions the document covers
- Employee recordsEmployee list and role information
Procedures
Takes the data in once and shares the same record with the other modules.
Neyi besler
- TrainingTraining needs arising from a procedure
- Task managementReading and implementation tasks
- ReportingCompliance and audit reports
In the field
How it is used, and under what constraints
Not promises with numbers, but real setups. Let us go into the one closest to yours in the demo.
- Hospitality
One standard across sites
The same service standard applies at every hotel. Updates are published centrally, and read acknowledgements are tracked separately at each location.
- Healthcare and facilities
A frequently updated protocol
When the protocol changes, the new version is re-sent to everyone who read the old one; the risk of working to an outdated instruction closes.
FAQ
Frequently asked about Procedures
Yes. Files are uploaded directly, and hundreds can be moved at once with the bulk transfer tool. Uploaded documents are converted to searchable text.
What we have written on this
- ComplianceHR Compliance Software: What It Does and When You Actually Need It
- Record ModulePersonnel Records Module Comparison: Which HR Platform Wins on Digital Archiving, SGK Tracking, and Document Management in 2026?
- KVKKKVKK Compliance for HR Software: What Foreign Companies Operating in Turkey Need to Know
Let’s see the Procedures module with your own data
A demo is not a presentation: we build your scenario and run it on screen. You leave with a written proposal covering scope and timeline.