Retail
Bulk pay review letters
At review time the letters go to every branch in one send. Whoever has not signed stays on the list instead of being chased by phone.
Contracts should not travel between cities for a signature
Contracts, pay review letters, privacy notices and consent forms reach the employee’s phone, get signed, and post straight into the employee file. Whoever has not signed stays on the list.
What this runs on today
- Contracts sent by courier
- signature sheets
- documents scanned and re-uploaded
Mobile signature
Why it is needed
What happens without this module
The three situations we run into most often. If one of them sounds familiar, we have something to talk about.
- 01
Paper travels for a signature
The document goes from head office to the branch, from the branch to the employee and back again. One signature takes days.
- 02
Nobody knows who has not signed
After a bulk send, the stragglers are chased one by one and the list is ticked off by hand.
- 03
Weak evidence
A scan of the wet-ink copy sits in the file, but when it was signed and which version of the text it was cannot be proven separately.
What it does
What the module covers
Every item is a real screen or flow in the product; we walk through them one by one in the demo.
Signing from the phone
The document arrives as a notification, is read and signed, and returns to the sender immediately.
Bulk sending
The same text goes to hundreds of employees at once, each copy generated with their own details.
Audit trail
Sending, viewing and signing are recorded with timestamps, and the version of the text signed is bound to the document.
Straight into the file
The signed document writes directly into the employee record — no scanning, no re-upload.
Reminders and tracking
Automatic reminders go to anyone who has not signed, and the outstanding list stays on one screen.
Multi-party approval
Flows can be defined where the employee, the manager and HR sign in sequence.
How it works
The cycle in four steps
Once it is set up, every period runs in the same order, and most of the steps happen on their own.
- Step 01
The document is prepared
A template is chosen and employee details are filled in from the employee record.
- Step 02
It is sent
To one person or a whole list; the employee is notified in the app.
- Step 03
It is signed
The text is read and signed in the app, and every step is timestamped.
- Step 04
It is filed
The signed document posts to the employee file and both parties keep a copy.
Data flow
A link in the chain, not an island
The same data is entered once. What this module takes in and produces is below — you do no extra work to move data between modules.
Neyden beslenir
- Employee recordsEmployee details and document templates
- Recruitment (ATS)Offer and onboarding documents
- ProceduresRead-and-acknowledge texts
Mobile signature
Takes the data in once and shares the same record with the other modules.
Neyi besler
- Employee recordsThe signed document archive
- Task managementOnboarding checklist steps
- ReportingSignature completion status
In the field
How it is used, and under what constraints
Not promises with numbers, but real setups. Let us go into the one closest to yours in the demo.
- Logistics
A driver on the road
The driver signs from their phone mid-route, and the document posts to their file without waiting to reach head office.
- Hospitality
The seasonal intake
A large group starts at once. Contracts, privacy notices and consent forms are all signed in the same flow.
FAQ
Frequently asked about Mobile signature
The flow records the version of the text signed, the person who signed it and the moment of signing together. If you have document types that require a qualified electronic signature or registered electronic mail, the flow is built around those tools; we agree which document takes which method during setup.
Usually set up alongside this one
Let’s see the Mobile signature module with your own data
A demo is not a presentation: we build your scenario and run it on screen. You leave with a written proposal covering scope and timeline.