Manufacturing
The rush before a public holiday
Requests arrive in bulk before the break. They collect in one list, anything over the cap separates out, and the payment list is produced in a single pass.
An advance request that does not wait on someone’s desk
Employees request an advance in the app, the approval chain runs itself, and the deduction attaches to payroll close on its own. Nobody keeps a separate ledger of who still owes what.
What this runs on today
- Paper advance requests
- the cash book
- a repayment tracking spreadsheet
Salary advances
It all comes together in one module.
Entered from the same screen, tracked from the same place.
Why it is needed
What happens without this module
The three situations we run into most often. If one of them sounds familiar, we have something to talk about.
- 01
Requests arrive verbally
The advance is asked for at the door. Who asked for how much and when never gets recorded, and month-end becomes a memory exercise.
- 02
Repayments get missed
Which payroll run should recover the advance, and over how many instalments, lives in a separate file; a missed deduction only surfaces the following period.
- 03
The rule changes by person
How much anyone may take is not written down. Two employees in the same position getting different answers becomes a trust problem.
What it does
What the module covers
Every item is a real screen or flow in the product; we walk through them one by one in the demo.
Requests from the app
The employee enters the amount and reason in the app and follows the request’s stage on the same screen.
Caps and eligibility
A cap based on length of service, salary or days worked is defined; a request over the cap warns as it is raised.
Approval chain
Different levels engage by amount: small sums stop with the line manager, larger ones go to finance.
Automatic recovery
The advance paid becomes a payroll deduction over the chosen number of instalments; the remaining balance updates each period.
Instalments
Recovered in one go or spread over several periods; if the plan changes, the remaining instalments are recalculated.
Outstanding advances report
Unrecovered balances and the open amount per employee appear in a single report at period end.
How it works
The cycle in four steps
Once it is set up, every period runs in the same order, and most of the steps happen on their own.
- Step 01
The request is raised
The employee enters the amount and instalment preference; anything over the cap warns immediately.
- Step 02
Approvals run
Manager and finance levels approve in turn by amount; a rejection reaches the employee with its reason.
- Step 03
Payment is made
The approved advance lands on the payment list; the date and channel are recorded.
- Step 04
It is recovered
Instalments post as payroll deductions; the remaining balance is visible on the employee’s screen.
Data flow
A link in the chain, not an island
The same data is entered once. What this module takes in and produces is below — you do no extra work to move data between modules.
Neyden beslenir
- Employee recordsSalary, service and contract data
- Org chartApproval levels
- Requests and approvalsThe shared approval queue
Salary advances
Takes the data in once and shares the same record with the other modules.
Neyi besler
- PayrollRecovery deductions
- ERP and accountingPayment and receivable entries
- ReportingOutstanding advance balances
In the field
How it is used, and under what constraints
Not promises with numbers, but real setups. Let us go into the one closest to yours in the demo.
- Construction
Site crews
A worker on site raises the request without coming to the office; the chain completes on mobile through the foreman and the project manager.
- Retail
Tracking recovery across branches
Each branch’s outstanding balance is visible on its own and in total; when an employee moves branch, the balance moves with them.
FAQ
Frequently asked about Salary advances
The rule follows your policy: a fixed amount, a percentage of gross pay, or a rate tied to days worked that month. Several rules can apply at once, in which case the lowest one wins.
Usually set up alongside this one
What we have written on this
Let’s see the Salary advances module with your own data
A demo is not a presentation: we build your scenario and run it on screen. You leave with a written proposal covering scope and timeline.