Can employees swap shifts between themselves?

A swap request is raised in the app. The other party accepts and the manager approves; the roster does not change until that is complete, and every step is written to the audit log.

How do employees hear about a change?

Every change to a published roster is pushed to the affected employee as a notification. For deskless staff this is the channel — nobody waits for a noticeboard.

Can it be used without attendance tracking?

It can — planning works on its own. But the planned-versus-actual comparison relies on attendance data, so timesheet automation is only complete when both modules are live.

How many shift types can we define?

There is no limit. Day, night, half-day, on-call and flexible working are each defined with their own duration, break and premium rate.

Build the weekly roster inside the rules, not in a spreadsheet

Shift templates are defined once and the roster is built by drag and drop. Minimum headcount, rest periods and leave clashes warn you while you plan — not when the shift starts.

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What this runs on today

The rota on the wall
plans sent over messaging apps
spreadsheet templates

Shift planning screen — Who it is for: Shift-based manufacturing, hospitality, healthcare, security and retail teams

Why it is needed

What happens without this module

The three situations we run into most often. If one of them sounds familiar, we have something to talk about.

01
The roster is rebuilt every week
The same template is reworked by hand each week. One change of leave and the whole rota is rewritten.
02
Gaps show up on the shift itself
Leave and sick notes reach the roster late; the shortfall is discovered that morning and someone gets a phone call.
03
Rest periods go untracked
Consecutive shifts and weekly rest are checked by eye; a breach only surfaces during an inspection.

What it does

What the module covers

Every item is a real screen or flow in the product; we walk through them one by one in the demo.

Drag-and-drop roster

Weekly and monthly rotas are built on one screen; templates are copied forward into the next period.

Rule checks

Minimum headcount, consecutive shift limits, rest between shifts and weekly rest are checked as you plan.

Shift swap requests

Employees raise a swap in the app; the roster does not change until the other party and the manager both approve.

Site and team breakdown

A separate roster for each branch, line or floor; the regional manager sees them all in one calendar.

Wired into timesheets

Planned shifts are compared with actual clock-ins from attendance; the variance is flagged on the timesheet.

Headcount and cost preview

Total hours and the estimated labour load for the period are visible before the roster is published.

How it works

The cycle in four steps

Once it is set up, every period runs in the same order, and most of the steps happen on their own.

Step 01
Templates are defined
Shift types, their durations and the minimum headcount for each are entered once.
Step 02
The roster is built
The period is filled in by drag and drop; rule breaches are flagged as they happen.
Step 03
The roster is published
Employees see their own shifts in the app and are notified of any change.
Step 04
Actuals are compared
Attendance records are matched against the plan; the difference goes to timesheets and overtime.

Data flow

A link in the chain, not an island

The same data is entered once. What this module takes in and produces is below — you do no extra work to move data between modules.

Neyden beslenir

Employee recordsHeadcount, position and skills
Leave managementApproved leave and sick notes
Org chartTeam and site structure

Shift planning

Takes the data in once and shares the same record with the other modules.

Neyi besler

AttendanceExpected clock-in and clock-out times
Timesheets and overtimePlanned versus actual hours
Emergency managementWho is on shift right now

In the field

How it is used, and under what constraints

Not promises with numbers, but real setups. Let us go into the one closest to yours in the demo.

Manufacturing
A three-shift line
The line has to run without a break. Any day that would fall below minimum headcount is flagged while the roster is being built, and the gap is filled before the shift starts.
Hospitality
Peak season
Housekeeping and front desk cover changes with occupancy. The template is copied and adapted to the busy week instead of being written from scratch.
Healthcare
On-call and rest
Post-shift rest entitlement and consecutive on-call limits are defined as rules; the roster will not accept an assignment that breaks them.

FAQ

Frequently asked about Shift planning

Yes. Shift durations, minimum headcount, consecutive shift limits and rest rules are set up according to your own policy. Changing them later needs no development work — you edit them from the admin panel.

Usually set up alongside this one

What we have written on this

Let’s see the Shift planning module with your own data

A demo is not a presentation: we build your scenario and run it on screen. You leave with a written proposal covering scope and timeline.

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Build the weekly roster inside the rules, not in a spreadsheet

What happens without this module

The roster is rebuilt every week

Gaps show up on the shift itself

Rest periods go untracked